Add Sporting, Entertainment, and Other Event Calendars to Outlook 2007
Posted by: Kara the Computer Tutor on: September 17, 2009
Want to know the dates and times of UCLA football games? How about learning what the latest DVD releases for the week are? You can add lots of specific event calendars to Outlook 2007 to easily keep track. To do this:
- Go to the website http://icalshare.com/.
- Click on the category you want from the list on the left. You can also search for a specific calendar by typing keywords into the search tool on the right-hand side of the page.
- Scroll through the calendars that appear.
- When you see one you might want, click on “Preview Calendar” to make sure it’s what you’re looking for.
- Click the Back button at the top left-hand corner of your browser to get back to the calendar list.
- If you want to add the calendar, click on “Subscribe.”
- Click on “Launch Application” in the box that pops up.
- Click “Yes” in the second box that pops up.
- Your new calendar should appear momentarily in your Outlook window. It will show up side-by-side with your normal calendar because you have two calendars showing. To show only your new event calendar, uncheck the box beside “Calendar” on your Navigation Pane on the left side of your Outlook window.
- Double click on event to view its details. Click OK in the box that pops up to open only that occurrence. Close the window when you’re done reading about the event.
- To go back to your normal calendar, uncheck the name of your event calendar on the left-hand side Navigation Pane, and put a checkmark next to “Calendar” again.
You can always remove the event calendar from Outlook. Here’s how:
- Locate the name of the event calendar on the left-hand side of the Navigation Pane, under where it says “Other Calendars.”
- Right click on the name of the calendar.
- Left click on “Delete (name of calendar).”
- Click “Yes” in the box that pops up.
May you never miss another football game or great DVD! 
If you’d like to learn more about how to use Outlook, I teach remotely all over the United States. For more information check out my website.
Get a Map of a Contact’s Address Directly from Outlook!
Posted by: Kara the Computer Tutor on: September 11, 2009
Want to know how to get to the home or office of a contact without having to copy and paste the address into Mapquest or Google Maps? You can look at a map directly from Outlook. Here’s how:
- In Contacts view, double click on the name of the contact.
- Click on the Contact tab in the box that pops up if you’re not already on it.
- In the Communicate group click on “Map.”
This button will take to a map in Bing, the search engine Microsoft has been touting so much lately.
If you’d like to learn more about how to use Microsoft Outlook, I teach remotely all over the United States. For more information check out my website.
How to Send a Word Document as an Email
Posted by: Kara the Computer Tutor on: September 4, 2009
Did you know you can type a document in Word 2007, convert it into the text of an email, and send it directly from Word? This could be especially useful if you plan to write a long email. However, you need to have Outlook to use this tool.
To send such an email you first need to display the “Send to Mail Recipient” button on the Quick Access Toolbar, or QAT for short. The QAT is a smaill toolbar located at the very top, left-hand side of your screen, above the Ribbon, and to the right of the round Office Button. Here’s how to add the button to that toolbar:
- Click on the downward-pointing arrow, or triangle located to the toolbar’s right.
- Click on “More Commands” near the bottom of the menu that pops up.
- On the left-hand side of the box that pops up, in the box under where it says “Choose commands from,” click on the dropdown arrow and choose “All Commands.”
- Scroll way down to where is says “Send to Mail Recipient.” Click on that text, and click “Add” in the middle of the box. Click OK at the bottom of the box.
You should have a new button on you QAT that looks like an email envelope. Now you’ll be able to turn a Word document into email text and send it. Here’s how:
- Type the Word document you want to send.
- Click on the “Send to Mail Recipient” button that’s now on your QAT.
- In the email window that pops up, type the email address of the recipient and the subject.
- Next to where it says “Introduction,” you can type anything you want. This text will appear above the your document in the sent email with a line below it. You don’t have to type anything if you don’t want to.2007
- Hit the “Send a Copy” button in the upper left. Your email is now sent!
I recommend that you first experiment with this process by sending an email to yourself so you can see how it works.
If you’d like to learn more about how to use Microsoft Word, I teach remotely all over the United States. For more information check out my website.
How to Change Default Line Spacing to Single Space in Word 2007
Posted by: Kara the Computer Tutor on: August 21, 2009
Your lines in Word 2007 may not be single-spaced. Here’s how to set the default line spacing to single space if that’s what you want:
- On the Home tab click on the dialog box for the paragraph group. The
dialog box is in the lower right-hand corner of the group and looks like a
tiny arrow inside a square. 2. In the “Spacing section,” change the Before and After to both be zero.3. Change the Line Spacing to Single.
4. Click on the Default button at the bottom of the box.
5. Click on OK in the box that pops up.
6. Click OK again to get out of the Paragraph dialog box.
If you’d like to learn more about how to use Microsoft Word, I teach remotely all over the United States. For more information check out my website.
Mac Shortcut Keys for Sleep, Restart, and Shut Down
Posted by: Kara the Computer Tutor on: August 15, 2009
There are other ways to sleep, restart, shut down your Mac other than clicking on the Apple button. It might be quicker and easier to use the shortcut keys!
Putting your Mac to Sleep – hold down the Option and Command buttons, and hit the Eject key.
Restarting – hold down the Control and Command buttons, and hit the Eject key.
To Shut Down – hold down the Control, Option, and Command keys, and hit the Eject key.
To bring up a box that gives you a choice of all three - simply hold down the Control key and hit the Eject key.
How to Minimize all your Windows and show your Desktop with Only Two Mouse Clicks!
Posted by: Kara the Computer Tutor on: August 8, 2009
Sometimes you have a bunch of windows open, and all you want to do is get back to your desktop. But minimizing each window individually is such a pain. Well, there’s a much quicker way to do it:
- At the bottom of your screen is the Taskbar. It shows all the programs you have open, and has some little icons on the right-hand side. Find an empty space somewhere along it and right click.
- Left click on “Show the Desktop.”
That’s it! All your programs and windows should be minimized (including the one with these instructions in it), and you should be back to your Desktop.
How to Quickly Color Code a Message in Outlook 2007
Posted by: Kara the Computer Tutor on: August 5, 2009
Get tired of having to use a couple mouse clicks to simply assign a category color to a message? Use Quick Click insted!
For instance, let’s say you receive a lot of work-related emails. You like to color them all orange (like I do ). Try this:
1. Right click on any message in your Inbox.
2. Move your mouse down to the “Categorize” option and click on “Set Quick Click.”
3. Click on the dropdown arrow in the box that appear, and choose the “work” category (or whatever other category you want).
4. Click OK.
5. Now, everytime you get a work-related email, click one time next to it in the category column. Your color should show up instantaneously!
If you’d like to learn more about how to use Microsoft Outlook, I teach remotely all over the United States. For more information see my website.
Moving Pictures around in Word2007
Posted by: Kara the Computer Tutor on: May 15, 2009
Hi Kara!
I have a question for you…
I have a flyer template in Word and it has a place to “insert photo.”
I double-clicked on the text with the space where the photo goes, then clicked on “Insert” tab, then choose “photo”, browsed for the photo I want there, and enter.
But the photo ends up in the far right side of the flyer and I can’t figure out how to move it into the box. Can you help?
Nova
——–
Sure Nova, I can help you. Here’s how to move a picture in Word 2007:
1. Click once on the picture to highlight it.
2. Click on the Format “contextual” tab that pops up on the Ribbon.
3. In the Arrange group, click on the Text Wrapping button. It looks like a picture of a little doggy inside a box.
4. Click on either “Behind Text” or “In Front of Text.”
5. Move your mouse arrow onto the picture until it turns into a four-pointed arrow. You should now be able to press and drag the picture wherever you want it on the page.
Hope that helps!
If you’d like to learn more about how to use Microsoft Word, I teach remotely all over the United States. For more information see my website.
Kara
